It is a known fact that trainings are such an important part of an individual's growth. That's why companies really take time to pick out a training room, arrange a program for them, and soothe out all the details. This is a part of the plan that should ensure everyone's continuing growth - may it be directly related to their roles or not.
So, when it comes to trainings, it only makes sense that everything will be laid out smoothly. Not only that, this is an event wherein a lot of people would be attending, but its role is also vital to everyone. Hence, organizers should make sure that they plan and execute it as seamlessly as possible.
The first step to ensuring that everything will go right is finding the right training room. As an organizer, you have to think of an attendee. In what type of venue will you be able to focus? What should be the perfect setting for learning new skills? This brings us to the importance of choosing the training room for your needs. The type of venue you will choose will greatly determine the success of your event. With that, here are some of the things you have to bear in mind when it comes to the set-up and layout of the training room. That is, of course, if you want it to be a successful one.
Consider the communication style of the speaker to the audience
Most training organizers overlook this one important thing - the way of communication. Basically, there's just one type that people are accustomed to. That is the classroom-style of layout. However, this should be changed. It's important to know that not all types of trainings will work this way. The speaker may need the participation of the attendees, making the classroom-style set-up not ergonomic for the training.
With this, then, the first step is to make sure that you will know what will be the preferred set-up of the speaker. If this is not possible to know beforehand, try to gauge it yourself based on the nature of the training. There are several layouts that you can try.
For small groups of 8 to 12 attendees, you can try the conference room set-up. This facilitates modern communication among everyone while still maintaining the speaker as the lead. You can also try the single square or round set-up. This is recommended, especially for problem-solving trainings as the proximity of everyone is close to one another. This set-up increases total group involvement.
For larger groups of 16 and above, if you would want to stray from the traditional classroom set-up, you can try to go with a V-shape layout. You can do this by arranging the tables and chairs with the tip of the "V" pointing to the front. For this, it's easy to work in teams at each table, and it's a lot easier to capture everyone's attention since no one has their backs faced to the front of the room.
Clusters, on the other hand, promotes teamwork in each cluster. In this set-up, the chairs will only be placed on one side of the table. This will prompt everyone to participate and be alert since they will be facing the front of the room.
Allot ample training space
The thing about training rooms that is it can either be too small or too large for the number of people involved. If you want to increase everyone's attention, you should make sure that not only the layout has been ironed out well, but also the size of the training room. It goes both ways. If it's too crowded, it will be a lot harder for everyone to focus. If it's too spacious for the group, it might seem a little distant and boring. So for you to have an effective training area, you should make sure to balance it out. It helps to have an approximate headcount before booking a training room.
Comfort should be a priority
This is also one of the things that you have to balance out. As much as possible, you don't want your participants to be too comfortable and uncomfortable at the same time. It's a hard thing to gauge, actually. But ensuring so will definitely affect the level of focus and productivity during the training proper.
To make this happen, you have to ensure several factors, at the very least. This includes the chairs and the temperature of the training room.
Check the sightlines
While it's great that you have taken your notes when it comes to the perfect training layout, it's still recommended to see it for yourself. These are just suggestions that can give you an idea of how you can make the training or seminar more personal rather than formal. It will help to check the sightlines of the attendees after you've arranged the layout and before everyone comes. This is so you can make sure that everything should go well according to the plan.
What's Your Goal?
There's still a long list of things that you can do to make sure that your training program will go smoothly. However, the pro-tip is simple: think about the goal of the whole training. For sure, there are a lot of different goals per training. It all depends on the company's objectives on what they would want to achieve at the end of the day.
Upon assessing your objectives, you can work with it to further improve the whole set-up. Of course, ensuring that the place is well-lit and ventilated should be a given. You should also make sure to test all of the equipment and technology involved to avoid further hassles. Other than that, it's how you can make the event more meaningful.
Here are just some of the ways on how you can make a succesful and ergonomically-designed training set-up. If you're looking forward to booking a training room that will be perfect for your activities, give us a call! We have different options for you to choose from; each will be perfect for any of your needs.